8 Effective Tips on How to Manage A Project from Start to Finish [Effortlessly Meet Project’s Goals]
Managing a project from start to finish can be a tuff job to do. But not only a project, anything you are in charge of can be challenging. Usually, that is when a person is not well trained or equipped with the right tools. Sometimes even the ones with the proper training hit the internet for articles like this to help them navigate through it.
No matter what your job position is or what business you are working on, everyone should know how to manage an office project from start to finish. So, without further ado, let’s jump in and see how you can manage the project.
1. Define Project Scope
The first thing you need to do with any project you are working on is define the project scope. You will answer what you want to achieve with that project when you do that.
The best thing is to write everything that is important in a notebook or a word document. It would be best if you thought bigger, had a bigger picture, and saw where you would implement the project ideologies in the future.
When doing the project scope, the number one thing you should do is start big and then slowly narrow it down to the project’s focus.
The second thing that is critical to your project is its timeline. In this step, you ask all the right questions regarding the timeline. When will you implement the project? When is the project going to be done? How much time will each task require?
It would be best to answer these questions initially when defining the timeline. The time for each task may be different from the set time and the time when it is implemented, but the project deadline is fixed and can not be changed, so take care of that!
The next thing that will help you prepare for your project is determining the available resources. That can go from deciding the equipment needed, machinery, available human resources, and any resource required for the execution of the project.
Your job is always to be prepared to manage the problems and shortcomings that come your way. But, indeed, you will probably not have control over all the resources, and that is fine. Just be prepared that sometimes other people are in charge of different things in the project.
4. Project Plan
After getting the necessary feedback on all the steps, you did before; project scope, timeline, and resources, it will be time to make your project plan.
That plan includes the project’s schedule, task workflow, critical path, network diagram, and resources.
Besides, after you get all the approval needed for your project plan, it is time to schedule a meeting with your team. Communication with your team should be your number one priority, and let it be an open communication field so that you can overcome any problem as a great team would!
As a meeting should go, do not forget to document everything, give tasks, and be on your A-game!
6. Delegate the Work
When you are a project manager, business owner, or team lead, the great thing about that is that you do not need to do all the work alone. It would be best to focus more on monitoring the project and controlling that everything is taking the right course.
That’s why delegating the task to your team is such an important part. It would help if you matched the team member to the job according to their skillset. Knowing the strengths of each team member is such an advantage in the business.
No matter how good of a memory you have, documenting everything is a must, especially when managing a project from start to finish! If, and whenever, you make any changes to the project or put a new requirement, you should keep a record of that!
That will go a long way, and having everything in one place is organization skills 101! Plus, it will help you review the project at the end for the upper people.
As we already said, when matching the skillset to the team member, you are giving yourself more time to monitor the project. When the project has started, be sure to monitor the progress, how the team handles the tasks, whether they are delivering on time, whether they need help, what is giving setbacks, etc.
That way, you are always in the loop on what is happening, and you can always fix something before it escalates to an even bigger problem.
In the end, managing a problem can be a challenging thing to do when you do not have the proper guides. Luckily, we provided you with the 8th step guide to consider when handling your next big project and trying to attain your set main objectives.